Conferences
Set in an idyllic countryside location, yet convenient to all transport links, The Gipsy Hill is the perfect venue for your conference.
- Excellent location being only 1 mile from J29 M5 with nearby bus and rail links and only 2.9 miles from Exeter airport
- Own helicopter landing area
- Onsite complimentary parking
- Fully inclusive day delegate packages with the option for smaller packages
- Free high speed internet in all conference rooms
- Choice of menus from our own experienced chefs which can be served in the conference room, restaurant, bar, lounge or gardens
- Direct access to the gardens from all our main conference suites
- Natural daylight in all conference suites
- All main conference rooms are situated on the ground floor allowing easy access for wheelchair users
- Onsite hotel accommodation with or without our 24 hour delegate package
- Fabulous views from our 1st floor suites
- Experienced fully trained staff who will ensure your day runs smoothly
If you really want to impress your delegates why not try our sister venue Courtlands House, a stunning period property with amazing views over the Exe Estuary and 12 conference suites to choose from. Please visit www.courtlandshouse.co.uk for more information.
The Cedars Suite*
This ground floor suite benefits from having easy access to the car park and hotel entrance. It is flooded with natural daylight through the triple aspect windows which overlook the garden. It has wired and wireless broadband internet connections and disabled access.
The Lawns Suite*
Conveniently located on the ground floor this suite has an abundance of natural daylight. It has wireless broadband internet connections.
The Garden Suite*
Purpose built, this ground floor suite overlooks the garden and also enjoys access to the gardens via the raised decking area. The room is bright and modern with natural daylight, air conditioning and disabled access. It has both broadband and wireless internet connections.
The Willows Suite*
A delightful dual aspect room over looking the gardens, this ground floor room is perfect for medium sized conferences with independent access to the gardens. It has wired and wireless broadband internet connections and disabled access.
The Coach House Suite
Situated on the first floor of the Coach House, this suite offers plenty of natural daylight. It has wired and wireless broadband internet connections. (no disabled access)
The Maple Suite
Our smallest suite, located on the first floor of the main house, The Maple Suite enjoys natural daylight overlooking the landscaped gardens. The suite is suitable for small meetings, interviews or as a syndicate room. It has wired and wireless broadband internet connections. (no disabled access)
* - Licensed for civil ceremonies
| Maximum Capacity | |||||
|---|---|---|---|---|---|
| Suite | Theatre Style | Class Room | Board Room | U-Shape | Banquet and Cabaret |
| Cedar | 130 | 80 | 40 | 40 | 100 |
| Garden | 70 | 30 | 24 | 24 | 36 |
| Lawns | 100 | 40 | 40 | 46 | 60 |
| Lawns and Garden Suite | 200 | 80 | 50 | 50 | 160 |
| Willows | 60 | 30 | 20 | 24 | 30 |
| Coach House | 20 | 12 | 20 | 12 | N/A |
| Maple | N/A | N/A | 10 | N/A | N/A |
Conference Rates
We are pleased to offer the flexibility of our day delegate package, 24hr residential package or an individual breakdown rate. The day delegate rates below are our rack rates and may be discounted for multiple bookings, numbers in excess of 20 and for low season bookings. Please contact our conference department for information regarding possible discounts and special offers.
All prices include vat where applicable and subject to vat fluctuation changes. All bookings are subject to the terms and conditions of the hotel and include cancellation charges. All deposits are non-refundable.
Day Delegate (Rate A) - £32.00 per delegate
Room Hire
Morning tea and coffee with Danish pastries
Standard finger or cold meat and salad buffet served with orange juice
High Speed Internet Connections
Afternoon tea and coffee with biscuits
Complimentary car parking
Day Delegate (Rate B) - £42.00 per delegate
This executive tariff includes everything that you may require for your conference or meeting.
Room hire
Morning tea and coffee with Danish pastries.
Unlimited tea and coffee
A two course restaurant hot and cold buffet lunch served with orange juice
In-house audio visual equipment
High Speed Internet connection
Stationary Box
Fresh Fruit Bowl
Pens or pencils
Bottled water
Complementary car parking
24 Hour Daily Delegate - £124.00 per delegate
This package includes conference Rate B in addition to a three-course dinner with coffee, accommodation and a full English breakfast.
Equipment Services
| Equipment | Charge |
|---|---|
| OHP and Screen | £30.00 * |
| Television and Video | £45.00 * |
| Flipchart and Pens | £10.00 * |
| Computer Projector LCD | £30.00 or £50.00 * |
| Laptop | £45.00* |
| Screen | £10.00* |
| * free with Day Delegate Rate B and 24hr Rate | |
Function Room Hire Charges
| Full Day | Evening | Exhibition | |
|---|---|---|---|
| Cedars Suite | £230.00 | £140.00 | £320.00 |
| Garden Suite | £185.00 | £110.00 | £185.00 |
| Willows Suite | £165.00 | £105.00 | £165.00 |
| The Coach House | £105.00 | £85.00 | £120.00 |
| Maple Suite | £95.00 | £75.00 | £105.00 |
Every conference suite is set up to your requirements and includes paper, pens or pencils, water, squash and mints.
Minimum numbers apply for the Day Delegate Rates of between 10 and 15, dependant on which room is required.
Buffet lunches are set for a minimum of 10 delegates.
All bookings are subject to the terms and conditions of the hotel and include cancellation charges as follows
Buffet Menus - All served with orange juice and water
The menus below are a sample of what we can offer. We can change, or tailor make a menu to suit individual requirements.
Standard Finger Buffet - £8.95
Assorted Sandwiches
Sausage Rolls
Homemade Quiche
Assorted thin-crust Pizza
Cajun Chicken Drumsticks
Selection of Crudités with Dips
Assorted Fish Goujons with Tartare Sauce
Healthy Buffet - £8.95
Poached Salmon
Cold Meat Platter
Assortment of Salads
Minted New Potatoes
Assorted Baked Breads
Cheese Board
Premium Buffet - £12.95
Assorted Sandwiches
Mixed Vol-Au-Vents
Breast of Chicken Goujons
Vegetable Samosas
Crispy Potato Wedges
Cornish Meat and Potato Pasties
Assorted Quiches
Fresh Fruit Salad
2 Course Hot and Cold Buffet - £13.95 per person
You may choose 3 of the following:
Red Thai Chicken Curry with Egg Fried Rice
Braised Lamb and Vegetable Stew
Classic Beef Bourguignon
Slowly Cooked Steak and Kidney Pie with Short Crust Pastry
Salmon and Broccoli Bake with Cheddar and Chive Sauce
Chicken, Leek and Ham Pie with Short Crust Pastry
Classic Beef Lasagne with Garlic Bread
Field Mushroom, Spinach and Walnut Lasagne with Garlic Bread
Mariners Pie with Creamy Mash and Dill Cream
Local Game and Root Vegetable Casserole with Red Wine and Juniper Sauce
Corn Fed Chicken Breast in a White Wine and Mushroom Sauce with Rice
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Selection of Vegetables and Potatoes of the Day
Selection of Salads
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Choice of Desserts of the Day